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Cancer conferences

Providence Cancer Institute is proud to offer multidisciplinary cancer conferences to help providers discuss diagnoses, treatment planning, and other case-specific topics. The conferences are located in the Portland Service Area, but offer remote access for healthcare providers through Microsoft Skype for Business technology.

Step One – Complete Confidentiality Agreement

All non-Providence medical staff providers must sign and return our confidentiality agreement prior to attending one of our meetings. Scan and email or fax to 503-215-3201.


Step Two - Submit Cases

Providence medical staff: Complete the Providence SharePoint submission form. (Internal Providence network access only.)

Non-Providence providers:  Complete this case submission form.

Select the option to review pathology slides if necessary for case review. Many cases are reviewed using the path reports rather than full slide review.  Please fax pathology reports to our regional pathology office at 503-893-7795.

Step Three – First Time Presenters

Our conference coordinators will contact you to provide a brief orientation on how to access the meeting.

Step Four - Remote Access to Cancer Conferences

Please note: due to COVID-19, cancer conferences are now primarily, if not entirely, virtual on Microsoft Teams.

  • Join the conference meeting
    • The conference coordinator will send you an Outlook meeting invitation. To join the meeting click, either click on Join Teams Meeting or Click here to join the meeting. If the computer you're using does not have Microsoft (MS) Teams installed, a browser window opens and indicates if you need to download a web app. If you are unable to download MS Teams, click on the "Continue on this web browser" option. Preferred web browsers are Google Chrome or Microsoft Edge (not Internet Explorer) for MS Teams.
  • Choose your audio and video settings
    • Audio:
      • Join by computer audio: Toggle the microphone icon on/off to enter the meeting with your audio unmuted/muted.
      • Join by phone audio via Teams: at the bottom of the screen under Other join options, click on Phone audio. Enter your phone number when prompted and Teams will call your phone oh choice.
      • Join by phone audio via conference ID: if Join by phone audio via Teams does not work for you, please refer to the Outlook invite to call the conference phone number provided, follow voice prompts, and use the conference ID as directed.
    • Video:
      • If your computer has a video camera, toggle the video icon to turn your camera on/off. 

FAQs

Q: How do I contact the conference coordinators?  Email or call 503-215-6724 or 503-215-6014.

Q: How do I know if my case will be presented? If you submit the case before the deadline, you may assume your case will be on the agenda. The conference coordinator will contact you if the conference is full.

Conference Schedule and Case Submission Deadlines

Please see recommended add-on cut-off times in the chart below.

Conference Frequency Day Time Facility/Room Deadline
 Biliopancreatic PPMC Weekly   Thu. 7-8 a.m. Virtual only on MS Teams   Wed. Noon
Brain
Monthly 1st Fri.
7-8 a.m. PSVMC
Brain Institute
Wed.
prior Noon
Breast
PPMC
Weekly Wed.
7-8 a.m. Virtual only on MS Teams Mon.
Noon
Breast
PSVMC
Weekly Thu.
12:30-1:30 p.m. Virtual only on MS Teams
Tues.
Noon
GI PPMC Weekly Fri. 7-8 a.m. Virtual only on MS Teams
Wed. 
Noon
 GI PSVMC 2x / month  2nd & 4th Thu. 7-8 a.m. PSVMC Conf Rm 20 & 21  Tues. Noon
 Gyn Onc PPMC 2x / month   2nd & 4th Tue.
7-8 a.m. 
Virtual only on MS Teams  Fri. prior Noon
 G.U. PPMC  Monthly 3rd Tues.  7-8 a.m.   Virtual only on MS Teams
Fri. prior Noon
GU PSVMC  Monthly  1st Thu.
7-8 a.m
 Rad Onc Conf Rm B Level Tues. prior Noon 
General Cases PNMC 2x / month
1st Tue. & 3rd Wed. (4th Wed. in Sept & Dec 2021)
7-8 a.m.
Newberg Medical Plaza Cancer Conf Rm
Fri. prior Noon & Mon. Noon
Hematology

2x / month 1st & 3rd
Wed.
7-8 a.m. Virtual only on MS Teams
Mon. prior
Noon
Liver PPMC Weekly Wed. 7-9 a.m. PPMC Rad Onc Conf Rm G Level Mon. Noon
Melanoma Monthly 2nd Thu. 7-8 a.m. Virtual only Citrix meeting; OHSU hosts
Tues. prior
Noon
Oral, Head, & Neck PPMC
Weekly (no 2nd Thu.) 1st, 3rd, 4th, & 5th Thu.
7-8 a.m. Virtual only on MS Teams
Tues. Noon
Oral, Head, & Neck PSVMC  Monthly   2nd Tues.
7-8 a.m.
 PSVMC Rad Onc Conf Rm B Level
Fri. prior Noon
Thoracic PPMC
Weekly Mon. 7-8 a.m. Virtual only on MS Teams
Thurs.
Noon
Thoracic PSVMC
Weekly Wed. 7-8 a.m. PSVMC
Rad Onc Conf Rm B Level
Mon. Noon


HIPAA/PHI Reminder

Cancer conferences contain confidential patient information (PHI). It is the responsibility of those who join our meetings to sign and follow our confidentiality policy.